Cleaning quote template

The template

• Client name, property address, and contact
• Service type: standard, deep, move-out, turnover, or commercial
• Property facts: bedrooms, bathrooms, square footage, pets, access notes
• Included work, room by room — attach the matching checklist
• Price: flat visit rate, frequency discount if recurring, and each extra as its own line
• Not included: interior windows, laundry, dishes beyond the sink, organization, or anything you did not see
• Schedule: arrival window, estimated duration, crew size
• Payment: due when, by card, check, or bank transfer — plus late fee if any
• Valid until: a date 14 to 30 days out
• Next step: reply to approve, and the first available date

Filled example

This quote covers a one-time standard clean for a 2-bedroom, 1-bathroom apartment, about 900 sq ft: kitchen and bathroom sanitation, floor care, dusting, and trash removal. The rate is $165 for the visit. It does not include interior windows or laundry. If approved by Friday, the first opening is next Tuesday between 9 and 11 AM. Payment due on completion by card. This quote is valid for 14 days.

Quoting rules that hold up

• Quote flat for standard, deep, and turnover work. Use hourly only when scope is genuinely unknown, with a written cap.
• Walk the property — in person or by video — before quoting deep, move-out, and commercial jobs.
• Name who supplies products and equipment. If the client supplies them, the crew must know before arrival.
• Read the finished quote as the customer: service named, property described, inclusions clear, exclusions visible, next step obvious.