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Commercial cleaning checklist
Office and commercial-space checklist organized by area and frequency. Print it per site, assign it to the crew, and run every visit to the same standard.
Restrooms — every visit
| Task | Done | Notes |
|---|---|---|
| Clean and disinfect toilets, urinals, and partitions | ☐ | |
| Clean and polish sinks, faucets, and mirrors | ☐ | |
| Restock toilet paper, soap, liners, and paper towels | ☐ | |
| Mop floors with disinfectant; spot-clean walls | ☐ | |
| Empty trash and sanitary bins; replace liners | ☐ |
Break rooms and kitchens — every visit
| Task | Done | Notes |
|---|---|---|
| Wipe counters, tables, and appliance exteriors | ☐ | |
| Clean microwave inside and out | ☐ | |
| Clean sink and restock dish soap and towels | ☐ | |
| Empty trash and recycling; replace liners | ☐ | |
| Mop floors; spot-clean high-touch points | ☐ |
Offices, lobbies, and common areas — every visit
| Task | Done | Notes |
|---|---|---|
| Empty all trash and recycling; replace liners | ☐ | |
| Vacuum carpets and mats; mop hard floors | ☐ | |
| Dust desks (clear areas), sills, and fixtures | ☐ | |
| Spot-clean glass doors and lobby windows | ☐ | |
| Wipe high-touch points: handles, switches, elevator buttons | ☐ |
Periodic — weekly to quarterly
| Task | Freq. | Done |
|---|---|---|
| Detail-dust vents, blinds, and high ledges | Weekly | ☐ |
| Machine-scrub or buff hard floors | Monthly | ☐ |
| Carpet extraction in traffic lanes | Quarterly | ☐ |
| Interior window cleaning, full | Quarterly | ☐ |
| Strip and wax VCT where applicable | As contracted | ☐ |
How to sell it
- Walk the site before quoting. Count restrooms and trash points — they drive labor more than square footage does.
- Price by square footage, frequency, and task list. US offices commonly land near $0.10 to $0.25 per sq ft per visit for standard nightly service.
- Put consumable restocking in the agreement as its own line, billed at cost plus handling — never absorb it silently.
- Bring your certificate of insurance to the walkthrough. Most US offices and property managers require it before you start.
FAQ
About this checklist
How is a commercial checklist different from residential?
Commercial work is scheduled by area and frequency, not by room. Restrooms, break rooms, lobbies, and trash run daily or nightly; carpets, windows, and hard floors run weekly, monthly, or quarterly. The checklist below is organized that way.
How do I price commercial cleaning?
Price by square footage, visit frequency, and task list — then walk the site before quoting. US offices commonly land near $0.10 to $0.25 per sq ft per visit for standard nightly service, with restrooms and trash driving the labor.
What about supplies and consumables?
Decide who restocks toilet paper, soap, liners, and paper towels. Many US contracts include restocking as a separate line billed at cost plus a handling fee. Write it into the agreement.
Do commercial clients expect insurance?
Yes. Most US offices and property managers require general liability insurance and often bonding before you start. Carry your certificate of insurance to the walkthrough.
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